It is no secret that a document can be either an electronic or a paper version. Of course, an electronic document is much more convenient, but in order to convert one into another, you need special equipment.
Electronic copy of the document
Today there are many ways to create a copy of a paper document, translate from paper to electronic, etc. If only a copier is required to create copies of paper documents, then to transfer a paper document into its electronic format, you will need not only special equipment, but also software.
How to create an electronic version of a document?
In order to create an electronic copy of the document, the user will need a scanner or MFP (multifunctional device). Of course, if there is no need for an MFP, then you shouldn't buy it, it's easier to get by with a scanner. Firstly, it will be much cheaper, and secondly, it will perform exactly the function that the user needs, namely, scan the document and translate it into electronic format.
For the scanner to work, you need special software - a driver. Usually it comes with the device, but if it is not there, you can always find it on the Internet. You can use the universal program ABBY Finereader, with which you can directly scan and OCR.
The whole procedure for translating a paper document into an electronic format comes down to these two procedures (scanning and text recognition). To make an electronic copy of the document, you need to: go to the "Start" menu, and in the list of all programs, find either the driver from the scanner or MFP, or the ABBY Finereader program and run it. After starting the program and the scanner, you can open the lid and place a paper document on it with the text side down. The document should be positioned on the scanner surface as even as possible in relation to the edges of the device's working surface. Next, you need to press the lid as tightly as possible so that the lighting does not fall on the work surface. Otherwise, the electronic document will turn out to be overexposed, that is, the part of the text that has hit the light will not be visible.
Next, in the settings, you should select the optimal scanning parameters, such as color, output size, output resolution, etc. When everything is ready, you can click on the "Scan" button. When the procedure is completed, you should click on "Recognition", with the help of which the text will be converted into an electronic format, for example.doc, and the document can be opened in a text editor to make changes.
