Very often, when transferring text from a web page to an MS Word document and applying width alignment, we find that the text is warped - the words have spread along the line, huge gaps have formed between them. This is often inconvenient, especially if you need copied quotes to complete any work (thesis, term papers) or articles. What can be done to fix the formatting?
Instructions
Step 1
First, you need to determine what caused the deformation of the text. To do this, on the control panel of the MS Word document, click the icon ¶ Show All Characters. Your document will display all characters that are not normally visible (spaces, enter, and so on).
Step 2
The simplest reason for the appearance of large spaces is the "doubling" of spaces, that is, placing between words not one, but two or more spaces. It is quite easy to deal with this problem. Select Replace from the Document Control Panel. When a new window opens, "Find and Replace", enter two spaces in the top line, and one in the bottom, and then click the "Replace All" button. Word will automatically change all double spaces to single spaces. Do this several times until the dialog box that appears says “Word has finished searching the document. Number of substitutions performed: 0 ". Click OK, close the Find and Replace window, and continue working in Word.
Step 3
The second reason is the use of non-breaking spaces in web formatting. When displaying hidden characters, the non-breaking space is also visible - it looks like a degree sign (a small circle above the word). Removing them is also quite simple, using the same autocorrect feature as in the case of double spaces. Before opening the Find and Replace window, select the non-breaking space and copy it with the right mouse button or Ctrl + C. Then paste it into the top line of the "Find and Replace" window (also using the right mouse button or Ctrl + V keys), and at the bottom type a space character. And click "Replace All". Here it is enough to do it once.
Step 4
Finally, the third reason for stretching the distance between words is the use of non-breaking input in web formatting (the sign when displayed looks like an arrow bent to the left). In this case, unfortunately, automatic replacement or any other automatic Word technique cannot be applied. The fastest way to align formatting in such a situation is to place a tab (that is, press the Tab key) at the end of each line, or manually replace the non-breaking input with a regular one (the Enter key).
