There can be several reasons for too large spacing between words in Word documents - this may be the result of the applied formatting commands of all text or its individual blocks, or the use of special characters instead of ordinary spaces. Each of the reasons has its own remedies, but if you cannot find out exactly the source of the defect in the text, you can consistently apply all the remedies.
Instructions
Step 1
Start by investigating possible causes of excessively large spaces between words, for example, by checking the formatting of the text. If the text is aligned to the width of the document, the text editor makes sure that the first letters of the first words of each line are on the same vertical line, like the last letters of the last words of the lines. To achieve this, the editor stretches the spacing between words on those lines where the number of characters is insufficient.
Step 2
Select the problematic part of the text of the open document. If the spacing between words in the entire document needs to be corrected, then you can select it by pressing the combination of "hot keys" CTRL + A (this is the Russian letter "F"). Once you've done that, click the Left Align command button - it's located on the Home tab in the Paragraph group of commands. You can replace a click on a button by pressing CTRL + L.
Step 3
Check if you have used tabs instead of spaces. To do this, enable the display of "non-printable characters" in the document - the corresponding button is located in the same group of "Paragraph" commands on the "Home" tab. Space characters will be indicated by raised dots above the baseline, and tabs by small arrows. If it turns out that they are the reason for the enlarged spaces, then copy one of the tabs and press CTRL + H to open the Find and Replace dialog.
Step 4
Paste the copied space in the "Find" field, and in the "Replace with" field, put a regular space. Then click the "Replace All" button.
Step 5
If, when the mode of displaying non-printable characters is turned on, it turns out that the reason for too large spacing is the presence of not one, but several spaces between words, then use the same search and replace dialog. Press CTRL + H, in the Find field put two spaces, in the Replace with field - one, and then click the Replace All button. After that, press the same button again - in case there are more than two spaces between the words. Press the button until Word tells you that the number of substitutions made is zero.
