A case nomenclature is a numbered list of case titles that are filed within an organization. According to this document, all the work on the documentation of the enterprise is being carried out. It reflects the storage time of specific documents and which department is responsible for which documentation.
Necessary
- - knowledge of office work;
- - a typical list of documents with storage periods.
Instructions
Step 1
Make a decision on the development of the nomenclature, this must be done using an order for the organization. In it, indicate who should make the nomenclature, under whose leadership and in what time frame. Next, clarify the scope of the item. To create an individual nomenclature, you can use an approximate one, it can be compiled for groups of organizations included in the same system. Consider the structure of your organization when drafting this document.
Step 2
Select the classification scheme on the basis of which the nomenclature will be built. It depends on the structure of the enterprise. If it is stable enough, then choose a block diagram of the nomenclature. If it changes frequently, then choose a functional-production scheme. In the first case, the sections of the nomenclature will correspond to the names of the structural divisions of the company. The sequence of their location should be similar to the staffing table. In the second case, use the functions or directions of the organization's activities as sections when drawing up the nomenclature of the company's affairs.
Step 3
Formulate the headings of the cases. The title should be clear, concise, and disclose the main structure and content of the case documents. Also include in it clarifying the content of the case, information on the authenticity and copies of documents. Do not use introductory words, complex phrases, and non-specific wording in the headings.
Step 4
When compiling a list of headings, use the following signs: nominal (type of document), author's, correspondent, chronological (time of creation), subject-question, geographic.
Step 5
Determine the retention periods for cases, for this use a standard list of management documents. Complete the nomenclature, the text itself should look like a table, put the approval stamp on the title page.
