It is necessary to protect documents in a network folder or on a shared computer not only from information hunters, but also from inept actions of inexperienced users. You can put protection by means of MS Word.
Instructions
Step 1
If MS Word 2003 is installed on the computer, select the "Options" option in the "Tools" menu and go to the "Security" tab. You can set a password for opening - in this case, an outsider will not even be able to read the document. Enter text in the appropriate field. To make the task more difficult for possible hackers, change case and use service characters. If it is very important for you to keep your data secret, click the "Advanced" button and select the level of password encryption
Step 2
To prevent others from making changes to your document, check the box next to Recommend read-only access. If you intend to collaborate on a document, enter characters in the Write permission password field. Users to whom you have provided the password will be able to edit the document.
Step 3
Click the "Set Protection" button. In the task pane, in the "Restriction on editing" section, select the checkbox "Allow only this method …" and select the permission for editing from the list. Click the "Yes, enable protection" button to confirm your choice. After that, you will be required to enter a password and confirm it
Step 4
You can also enable protection by selecting the “Protect document” option in the “Tools” menu.
Step 5
When documents are created, some kind of service information is saved in them: author's name, company name, editing information. To delete personal data, in the "Security" tab in the "Protection settings …" section, check the "Delete personal information …" checkbox.
Step 6
In MS Word 2007, in the "Tools" menu, use the "Protect Document" option. In the task pane, select an editing method that is allowed for other users from the Restricted Editing list. In the "Exceptions" section, you can make a list of persons who are allowed to make changes to the document. To do this, follow the link "Other users" and enter the network addresses and logins
Step 7
Click "Enable Security" and set a password. To enable users on the Exceptions list to edit the document, provide them with this password.
