Spelling checker is used in Microsoft Office suites to solve the problem of numerous typos, as well as spelling and punctuation errors that are often encountered when a person enters various information from the keyboard. At the same time, the spell checker helps to visually indicate the flaws in the text so that the user has the opportunity to correct them.
Turn on spell checker
To enable spell checking in Microsoft Office, open the Word software product using a shortcut on your desktop or the menu item "Start" - "All Programs" - Microsoft Office - Microsoft Word. Click the File tab (Microsoft Office 2013) or click the Office Button (Microsoft Office 2010 and 2007 versions). Go to the "Options" section and click on "Spelling". Select the Exceptions menu and click the Current File Name field. After that, uncheck the box next to "Hide spelling errors" and "Hide grammatical errors".
If you want to enable automatic spelling check for all documents that you open in Microsoft Office, in the "Exceptions" section, check the "All new documents" option. Uncheck the corresponding "Hide" checkboxes and save the changes by clicking on the "OK" button.
In PowerPoint, you can turn on the automatic spell checker from the similar menu "Options" - "Spelling and Spelling". Uncheck the box next to "Hide spelling errors" and save your changes.
Mechanism of work
When an error occurs in the text, Word will underline it with a red, blue, or green line. The red line is used to fix spelling errors. Punctuation deficiencies are indicated with a blue line, and grammatical errors are indicated with a green squiggly line. To view possible spellings and corrections, right-click on the underlined word or phrase.
If you accept the proposed Word option, select it by clicking on the appropriate menu item. Word will automatically correct the error and remove the underline. If you think that there is no mistake in this place in the text and the word is spelled correctly, you can ignore the underline or click on the "Skip all" context menu, which is also available by pressing the right mouse button.
AutoCorrect
You can also activate the AutoCorrect feature, which is available in Office programs. This parameter allows you to automatically correct misspelled words in accordance with a list manually created by the user. You can add words that are causing you spelling problems.
To enable auto-substitution, go to the "Options" - "Spelling" - "AutoCorrect options" section. Check the "Replace as you type" checkbox. In the "Replace" field, specify the words or phrases that make you difficult to write. In the left column, write the misspelled word, and on the right, write the correct spelling. After adding a sufficient number of words and phrases, click "OK" and save the changes.
